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Team Assistant

Job description

Ambition is a leading global recruitment and executive search business operating across key international cities, specializing in areas within Banking & Financial Services, Business Support, Finance & Accounting, Sales & Marketing, Supply Chain & Procurement, and Technology.
As part of our expansion plans in Hong Kong we are looking for Team Assistants to join our team with your duties as follows:

Job Responsibilities:

Consultant Support

  • Responsible to handle telephone calls to arrange meetings/interviews for Sales team at consultant's request and also general customer enquiries
  • Confirmation email to candidate
  • Brand or update formatted CVs
  • Submit candidates' profiles on portals

Database System Management

  • Create or update new candidate/client record in Bullhorn
  • Check and remove duplicate records in Bullhorn
  • Update candidate records such as uploading original CV, personal information and employment history in Bullhorn
  • Upload documents into candidate/client records in Bullhorn
  • Compliance check for placement approval


  • Cover reception during lunch break/leave, manage room booking and handle couriers and mails
  • Event coordination (coffee, tea, water, foods and meeting room maintenance)
  • Prepare employee induction pack and schedule trainings and inductions for new starters
  • Order business cards for consultants
  • Liaise with vendors for venue booking and office supplies
  • Record expenses for tea lady
  • Dealing with any ad hoc office requests/duties assigned by Team manager

The ideal candidate should have:

  • Preferably related past experiences at an agency setting
  • Independent with good follow up skills
  • Meticulous and pays attention to details
  • Candidates with no experience but are interested to explore a career in Recruitment are welcome to apply

Interested candidates who are interested please submit your resume or reach out for more information and potential referrals

We regret to inform that only shortlisted candidates will be contacted.