Secretary | Up to 45K | Team secretary experience is required

Responsibilities

• Deliver comprehensive administrative support to the team and provide high‑quality secretarial assistance to senior executives.
• Manage daily schedules for senior management, including coordinating meetings, travel itineraries, and accommodation arrangements.
• Facilitate internal and external meetings by preparing agendas, presentation materials, and necessary documentation.
• Assist with data management, expense claims, and the preparation and filing of various documents.
• Handle tedious, detail‑oriented, and process‑heavy tasks with accuracy and professionalism.
• Serve as backup support for senior secretaries during their absence, ensuring smooth continuity of executive services.
• Handle ad‑hoc assignments and participate in special projects as required by management.

Requirements

• Bachelor's degree in Business Administration or a related field.
• 8-10 years of executive‑level secretarial or administrative experience within sizable organizations.
• Experience as a team secretary in Big4 or other consulting companies is an advantage.
• Strong communication and interpersonal skills; highly organized, detail‑minded, proactive, responsible, and professional.
• Able to manage shifting priorities and work efficiently under pressure.
• Proficient in Microsoft Word, Excel, and PowerPoint, with strong document formatting and presentation preparation capabilities.
• Excellent command of spoken and written English and Chinese.