Secretary (Team Secretary) | Real Estate

Responsibilities

• Deliver comprehensive administrative support to the team and provide high‑quality secretarial assistance to senior executives.
• Manage daily schedules for senior management, including coordinating meetings, travel itineraries, and accommodation arrangements.
• Facilitate internal and external meetings by preparing agendas, presentation materials, and necessary documentation.
• Assist with data management, expense claims, and the preparation and filing of various documents.
• Handle tedious, detail‑oriented, and process‑heavy tasks with accuracy and professionalism.
• Serve as backup support for senior secretaries during their absence, ensuring smooth continuity of executive services.
• Handle ad‑hoc assignments and participate in special projects as required by management.

Requirements

• Bachelor's degree in Business Administration or a related discipline.
• Minimum of 8-10 years of experience in executive-level secretarial or administrative roles within large organizations.
• Strong communication and interpersonal skills; detail-oriented, well-organized, proactive, responsible, and professional.
• Able to adapt to changing priorities and work effectively under pressure.
• Proficient in Microsoft Word, Excel, and PowerPoint, with strong document formatting and presentation preparation skills.
• Fluent in English and Chinese, both spoken and written.