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Personal Assistant to Top Management | up to 45K

Job description

We are seeking a highly organized and proactive individual to serve as a Personal Assistant to
the C-suite managements for our client. The ideal candidate will be responsible for providing personal, administrative and executive support to managements in a fast-paced and dynamic environment. This role requires exceptional communication skills, discretion, and the ability to handle confidential information with professionalism. The Personal Assistant will serve as a key liaison between the executives and internal/external stakeholders, ensuring smooth communication and efficient operations.

  • Oversee household tasks and maintenance including household bills and pet-related responsibilities and tasks
  • Manage and organize personal bills
  • Coordinate medical appointments and manage health-related matters
  • Assist with personal tax-related documentation and filing
  • Plan and organize travel arrangements, including visa applications, manage hotel bookings and itineraries
  • Assist with personal shopping and procurement needs
  • Manage reservations for various personal activities
  • Coordinate personal meal arrangements and deliveries
  • Monitor & maintain the Co-founder's diaries (across multiple time zones), emails and communications and filtering/advising as appropriate.
  • Support in administrative tasks, such as expense tracking/reporting, bank coordination, shareholder/board communication, maintaining document filing, staff onboarding, etc.


  • Minimum 2 years experience in a similar role
  • Highly organized with the ability to work under high pressure situations
  • Strong problem solving skills and the ability to "figure things out" when faced withunfamiliar situations or requests
  • Strong technology skills - high proficiency in Google Suite, Microsoft Office and Excel
  • Calm and friendly personality, displaying the highest degree of professionalism and confidentiality.
  • Excellent communication skills with strong attention to detail
  • A proactive, go-getter attitude - is not afraid to tackle new tasks head on with a can do attitude
  • Must have outstanding written & spoken English and Cantonese.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply.