Office Manager and Personal Assistant | MNC

The Office Manager and Personal Assistant is responsible for overseeing the smooth operation of the office and providing comprehensive administrative support to senior management. This role involves managing office activities, coordinating schedules, handling correspondence, and assisting with various administrative tasks. The Office Manager and Personal Assistant plays a critical role in ensuring efficient office operations and providing effective support to executives.

Responsibilities:

Office Management:

• Oversee daily office operations, including managing office supplies, equipment maintenance, and vendor relationships.
• Maintain a clean and organized office environment.
• Develop and implement office policies and procedures to improve efficiency and productivity.
• Coordinate office events, meetings, and conferences.

Executive Support:

• Provide comprehensive administrative support to executives or senior management.
• Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Conduct research and prepare materials for meetings or presentations.

Travel and Expense Management:

• Arrange travel itineraries, including flights, accommodations, and transportation.
• Prepare travel expense reports and reconcile credit card statements.
• Track and manage travel-related expenses and budgets.

Meeting Coordination:

• Schedule and coordinate meetings, conferences, and appointments.
• Prepare meeting agendas, materials, and presentations.
• Take meeting minutes and distribute them to relevant parties.
• Follow up on action items and ensure timely completion.
• Collaborate with cross-functional teams to support project objectives.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
• Proven 5 years experience as an Office Manager, Executive Assistant, or Personal Assistant.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in using office software and applications, including MS Office.
• Attention to detail and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels.
• Flexibility and adaptability to handle changing priorities and demands.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend