Expense settlement manager

Expense Settlement Functions :

- Validate SAW (daily) reports for suspense receivable & payable accounts.

- Monitor project accounts expenses ledger closing; prepare monthly account proofs and reconciles to general

ledger.

- Verify expenses payable entries to ensure that they are properly accounted.

- Check and verify payment via Concur System, ISIS system and OPTIM system, legal T360; ensure payments

are supported with proper documentation and approval; invoice information is correctly input into Concur

System.

- Petty Cash upkeep, booking and reconciliation of petty cash ledger

- Update on staff details and process headcount key for accounting booking

- Handle intercom recharge related to Expenses Claim / Client Project

- Verify and ensure staff claims are not in violation of T&E policy; correctly input into Concur system with proper

supporting documents.

- Co-ordinate with ISAP and Concur on operation and system issues; manage the profile set up and removal;

delegation arrangement for Concur users and approvers (role local administrator);

- Concur reports (PRAE & SAE files) checking and uploading.

- Participate in ISIS System Enhancement projects.

- Supervise expenses settlement clerk on day-to-day duties.

Corporate Services Functions :

- Record maintenance of Corporate business and recreational club memberships and liaise with clubs for matters relating to members such as nomination and termination of membership - Manage subscription record; ensure requests are properly processed and approve via Concur System and are complied with Subscription Policy. - Assist ad-hoc duties assigned by Expenses Settlement Manager and Head of Property and Corporate Services. 1. Communication Key Internal Contacts All Staff, other branches Key External Contacts Periodicals subscriptions vendors, implant travel consultant, American Express Bank for BTA, business and recreation clubs etc. 2. Systems Used - Outlook, Intranet, Office, SERAPIS, SATIS. OPTIM, Concur, Access, Excel, Word Internal Outlook, Intranet, Office, SERAPIS, SATIS. OPTIM, Concur, Access, Excel, Word External N/A 3. Legal and Regulatory Responsibilities · Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Hong Kong Compliance manual and the Financial Crime Policy. Complete any mandatory training in line with legal, regulatory and internal Compliance requirements. · Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence. · Refrain from taking any steps which could lead to the removal of certification of fitness and properness to perform the role. · Undertake all necessary steps to satisfy the annual certification process. · Comply with all applicable conduct rules as prescribed by the relevant regulator.

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