Executive Assistant | Finance services background is a must

Job Summary:

Provide high-level administrative support to senior executives, managing both business-related tasks and personal support to ensure smooth daily operations and strategic initiatives.

Key Responsibilities:

• Coordinate and manage the executive's schedule, including meetings, appointments, and travel arrangements.
• Handle correspondence, including emails, phone calls, and letters. Prioritize and respond to communications on behalf of the executive.
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Prepare, review, and manage documents, presentations, and reports. Ensure all materials are accurate and timely.
• Assist in the planning and execution of business projects, including tracking progress and coordinating with various departments.
• Manage expense reports, invoices, and budget tracking. Ensure compliance with company policies and procedures.
• Plan and coordinate personal travel, including booking flights, accommodations, and transportation.
• Handle personal tasks such as shopping, scheduling personal appointments, and managing household affairs.
• Organize personal events and social gatherings, ensuring all details are managed efficiently.
• Maintain strict confidentiality regarding personal and business matters.

Requirements:

• Hold a bachelor's degree in business administration, Finance, or a related field.
• At least 10 years of experience in an executive assistant or related position in banking, financial services, or insurance.
• Possess excellent organizational and time management skills.
• Demonstrate strong communication and interpersonal abilities.
• Be proficient in Microsoft Office Suite and other relevant software.
• Handle multiple tasks and prioritize effectively.
• Maintain discretion and confidentiality in handling sensitive information.
• Fluent in both English and Mandarin.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend