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Executive Assistant | C-Suites| MNC

Job description

Job Summary:
The Executive Assistant for Top Management is a responsible for providing comprehensive administrative, personal and secretarial support to the C-suites of the organization. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of administrative and executive support tasks.

Key Responsibilities:

  1. Provide high-level administrative support to the top management, including managing their calendar, scheduling meetings, arranging travel, and preparing necessary documentation.
  2. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Prioritize and respond to inquiries promptly and professionally.
  3. Coordinate and schedule meetings, conferences, and appointments.
  4. Maintain a high level of confidentiality and handle sensitive information with discretion. Handle confidential documents and correspondence with professionalism and integrity.
  5. Travel and Logistics: Arrange travel itineraries, accommodations, and transportation for the top managements and other executives as required. Handle visa applications, expense reports, and reimbursements.
  6. Build and maintain positive relationships with internal and external stakeholders. Serve as a point of contact between the Top managments and other team members, clients, and partners.
  7. Provide team admninstrative support, such as expense claim, team events, couriers
  8. Provide family and person support to Top management (including kids's arrangement and household management)

Qualifications and Skills:

  • Proven experience as an executive secretary, personal assistant, or similar role supporting C-level executives.
  • Excellent organizational and multitasking abilities, with a strong attention to detail.
  • Exceptional written and verbal communication skills, including professional phone etiquette.
  • Proficiency in using office productivity software (e.g., Microsoft Office Suite, calendar management tools).
  • Strong interpersonal skills and the ability to interact confidently with individuals at all levels.
  • Discretion and the ability to handle confidential information with sensitivity.
  • Proactive and resourceful approach to problem-solving.
  • Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Flexibility to adapt to changing priorities and handle unexpected situations.
  • Bachelor's degree in business administration or a related field (preferred).

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