Secretary to Chairman Officer

Job Summary:
The Secretary provides administrative and secretarial assistance to executives. The Secretary is responsible for coordinating meetings and appointments, handling correspondence, and maintaining records in a professional and organized manner.

Duties and Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, meeting coordination, and expense tracking.
• Handle incoming and outgoing calls, mail and emails, prioritizing and distributing them as necessary.
• Schedule, organize, and coordinate meetings, conferences, and appointments for executives, including booking venues, arranging catering, and preparing meeting materials.
• Make travel arrangements, including booking flights, accommodations, ground transportation, and preparing travel itineraries.
• Handle sensitive information and maintain strict confidentiality in accordance with organizational policies and regulations.
• Assist in personal and family matters as required
• Assist with ad hoc projects and tasks as assigned by executives or management team members, demonstrating flexibility and adaptability.

Qualifications and Skills:

• High school diploma or equivalent.
• Proven 3 years experience as a secretary, administrative assistant, or similar role, preferably in a corporate environment.
• Proficiency in using office productivity software, such as Microsoft Office Suite or Google Suite.
• Excellent written and verbal communication skills, with exceptional attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Professionalism and discretion in handling confidential and sensitive information.
• Adaptability and flexibility to handle changing priorities and work in a fast-paced environment.
• Proactive and self-motivated, with the ability to take initiative and work independently.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend