Procurement Associate - Immediately Hire

Requirements

• Provide daily administrative assistance to the Procurement team for ongoing procurement projects, including matters related to Corporate Services.
• Maintain procurement documentation, trackers, and filing systems to ensure accuracy, completeness, and readiness for audit, in line with internal policies and procedures.
• Assist in drafting standard procurement materials-such as RFQ/RFP/Tender packages, approval documents, and formal correspondence-based on established templates and team instructions.
• Deliver general administrative support to the Procurement team as required.
• Organize procurement‑related meetings (e.g., tender interviews, RFP discussions) involving Procurement and user departments, including scheduling, preparing agendas, and managing logistics.
• Record precise and timely meeting minutes, noting key discussions, decisions, action items, responsible parties, and deadlines.
• Monitor and follow up on assigned action items to ensure smooth progression of procurement activities.
• Assist in tracking procurement timelines and workflow statuses, highlighting any delays or administrative issues for team attention.
• Support compliance with Group Procurement Policy by ensuring all required documentation, approvals, and records are properly collected and maintained.
• Coordinate with user departments to process purchase requisitions and purchase orders through the internal procurement platform.
• Provide administrative assistance for supplier onboarding, contract documentation, and related filing tasks where necessary.