Part-time Receptionist

Responsibilities:

• Greet clients, investors, and visitors in a professional and discreet manner
• Maintain a polished front‑of‑house environment aligned with firm standards
• Answer and route incoming calls promptly and courteously
• Handle general email and courier enquiries where required
• Provide basic administrative support to investment and operations teams
• Assist with meeting room bookings, calendars, and internal scheduling
• Coordinate mail, courier services, and document distribution
• Support document printing, scanning, filing, and confidentiality handling
• Prepare meeting rooms for internal and external meetings
• Ensure meeting spaces remain tidy and well‑presented throughout the day
• Monitor office supplies and assist with restocking
• Liaise with building management and vendors for basic office issues
• Support office events or ad‑hoc firm activities when required
• Maintain strict confidentiality of client, investor, and firm information
• Follow internal compliance, security, and data‑privacy procedures
• Represent the firm with professionalism and discretion at all times

Skills & Attributes

• Professional, polished demeanor suitable for a financial services environment
• Strong communication and interpersonal skills
• High attention to detail and reliability
• Ability to multitask and manage priorities in a fast‑paced office
• Basic proficiency in MS Office (Outlook, Word, Excel)
• Previous experience in reception, administration, or financial services is an advantage