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Executive Assistant to Chairman

Job description

Job Duties

  • Manage the Chairman's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
  • Prepare agendas, take meeting minutes, and distribute information to meeting attendees as needed
  • Make domestic and international travel arrangements for the Chairman, including booking flights, hotels, ground transportation, and arranging itineraries
  • Serve as the primary point of contact for the Chairman, screening and prioritizing incoming communications. Review, prioritize, and respond to emails on behalf of the Chairman.
  • Provide administrative support, such as drafting correspondence, preparing presentations, and compiling reports
  • Anticipate the Chairman's needs and proactively address issues before they arise
  • Maintain the Chairman's contact lists and database of key information
  • Handle sensitive and confidential information with the utmost discretion and professionalism
  • Assist with special projects and other duties as assigned
  • Collaborate with other executives and departments as needed.
  • Assist with special projects, research, and analysis.
  • Support on the personal matters as requited

Qualifications and Skills

  • Bachelor's degree or equivalent experience
  • Minimum 8 years of experience as an executive assistant or in a similar high-level administrative role
  • Exceptional organizational and time management skills with the ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong problem-solving and decision-making abilities
  • Discreet and able to handle confidential information with the highest integrity
  • Flexible and able to adapt to changing priorities and demands
  • Willingness to work extended hours as needed

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