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- Posted 04 July 2024
- SalaryNegotiable
- LocationHong Kong
- Job type Permanent
- DisciplineBusiness Support
- Reference273828_1720053864
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Executive Assistant to Chairman
Job description
Job Duties
- Manage the Chairman's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
- Prepare agendas, take meeting minutes, and distribute information to meeting attendees as needed
- Make domestic and international travel arrangements for the Chairman, including booking flights, hotels, ground transportation, and arranging itineraries
- Serve as the primary point of contact for the Chairman, screening and prioritizing incoming communications. Review, prioritize, and respond to emails on behalf of the Chairman.
- Provide administrative support, such as drafting correspondence, preparing presentations, and compiling reports
- Anticipate the Chairman's needs and proactively address issues before they arise
- Maintain the Chairman's contact lists and database of key information
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Assist with special projects and other duties as assigned
- Collaborate with other executives and departments as needed.
- Assist with special projects, research, and analysis.
- Support on the personal matters as requited
Qualifications and Skills
- Bachelor's degree or equivalent experience
- Minimum 8 years of experience as an executive assistant or in a similar high-level administrative role
- Exceptional organizational and time management skills with the ability to prioritize and multitask
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong problem-solving and decision-making abilities
- Discreet and able to handle confidential information with the highest integrity
- Flexible and able to adapt to changing priorities and demands
- Willingness to work extended hours as needed
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