Executive Assistant - Fluent Japanese required

Responsibilities

• Provide daily administrative support to Portfolio Managers (PMs) and Analysts, including:
  • Managing calendars, travel arrangements, expense reports, and miscellaneous requests such as:
    • Visa applications for business travel
    • Medical and healthcare claim submissions
    • Coordination of relocation logistics and related costs
• Ensure timely and accurate expense processing
• Deliver customized reports and calendar updates for PMs and their teams
• Conduct daily and weekly calendar reviews to flag upcoming meetings, resolve scheduling conflicts, and prioritize engagements
• Maintain the Event Tracker database with daily updates
• Organize management calls for PM teams using systems

Qualifications

• Minimum 5 years of administrative experience in the Financial Services industry
• Strong team collaboration and analytical skills
• Solid understanding of Equity Capital Markets
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Excel, Outlook, and PowerPoint
• Fluency in Japanese is essential due to regular communication with Japan-based counterparts

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend