Executive Assistant

Job Duties

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Organize internal and external meetings, including investor meetings, board sessions, and off-site events.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Liaise with stakeholders, clients, and service providers to ensure smooth execution of events and meetings.
• Act as a point of contact between executives and internal/external parties.
• Support office operations including procurement, vendor management, and facilities coordination.
• Assist with onboarding of new team members and coordination of team activities.
• Maintain and organize investment-related documents, contracts, and compliance records.
• Draft professional communications and manage email correspondence on behalf of executives.
• Build strong working relationships with internal teams, investors, and external partners.
• Represent the firm with professionalism and discretion in all interactions.

Requirements

• More than 3 years of experience within Financial Services or Banking
• Fluent English and Cantonese is a must
• Immediately Available preferred

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend