Administrative Assistant

• Handle financial processes such as departmental expense reimbursement, and maintain required records for gifts and entertainment in accordance with Group policies.
• Support various finance‑related tasks as needed.
• Coordinate onboarding and offboarding arrangements, and maintain accurate records for review and audit purposes.
• Provide general office administration to ensure a smooth and well‑managed work environment, including office supplies management, liaising with Facilities Management on office matters, and coordinating with internal teams and vendors for service subscriptions.
• Organize team events, activities, meetings, and handle communication with internal and external stakeholders.
• Deliver executive assistance to the Department Head and serve as backup for other executive secretaries during their absence.
• Provide administrative support to team heads when required.
• Manage incoming and outgoing communication, including emails, mail, and courier handling.
• Maintain both physical and digital filing systems, ensuring accuracy and easy retrieval.
• Assist in preparing reports, presentations, and various documents.
• Monitor and replenish office supplies to ensure sufficient inventory.
• Support document handling tasks such as photocopying, scanning, and printing.
• Foster efficient communication within the Bank.
• Collaborate closely with other administrative assistants across the organization.
• Deliver other ad‑hoc administrative support as assigned.

Requirements

• Diploma holder or above; degree preferred.
• Solid experience in large organizations; experience in financial services is an advantage.
• Excellent attention to detail with strong organizational skills; able to work independently and under pressure.
• Strong written and verbal communication skills in both English and Chinese.
• Strong interpersonal abilities, with flexibility to adapt to different working styles.
• Positive mindset with a strong sense of ownership and responsibility.
• A cooperative team player with high emotional intelligence.
• Proficient in Microsoft Office applications