Receptionist

Job Duties

• Front Desk Management: Welcome and guide visitors, answer and direct phone calls professionally.
• Inventory Oversight: Monitor and maintain stock levels for office supplies and pantry items.
• Event Support: Help organize and execute internal events and activities.
• Facilities Coordination: Respond promptly to facility-related requests and ensure clear communication with staff.
• Workstation Logistics: Coordinate desk setups and moves for new hires, internal transfers, and departures.
• Office Inspections: Conduct regular checks to maintain cleanliness and functionality of office spaces.
• Maintenance Planning: Schedule and oversee office maintenance tasks.
• Reporting: Prepare operational reports for management on a bi-weekly, monthly, and quarterly basis.
• Issue Resolution: Address ad hoc facility concerns such as air conditioning, lighting, or furniture problems.
• Invoice Processing: Collaborate with the accounts payable team to ensure timely handling of invoices.
• Budget Assistance: Support budget planning and tracking, including annual forecasting and daily monitoring.
• Vendor Management: Evaluate vendor performance and ensure service standards meet company expectations.

Requirements

• A minimum of a diploma-level education.
• 1-2 years of experience in administrative support or customer service roles.
• Excellent interpersonal and communication skills, both verbal and written.
• Strong customer service mindset with a proactive approach.
• Effective problem-solving abilities.
• Highly organized, capable of multitasking, setting priorities, and meeting deadlines.
• Ability to take initiative and ownership of tasks.
• Skilled in planning and time management.
• Proficient in Microsoft Office tools, including Word, Excel, and PowerPoint.