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Part-time Receptionist

Job description

Key Responsibilities

  • Front Desk Management: Greet and assist visitors, answer and direct phone calls, and maintain a professional reception area.
  • Office Supplies & Inventory: Monitor and maintain stock of office and pantry supplies to ensure availability.
  • Event Support: Assist in planning and coordinating office events and meetings.
  • Facilities Coordination: Respond to facilities-related requests promptly, liaise with internal teams and vendors for office maintenance, workstation setups, and moves.
  • Inspections & Maintenance: Conduct regular walkthroughs to ensure cleanliness and functionality of office spaces.
  • Reporting & Documentation: Prepare routine reports for management and assist with budget tracking and invoice processing.
  • Vendor Management: Coordinate with external service providers to ensure quality and timely delivery of services.
  • Ad Hoc Support: Handle miscellaneous office issues such as air conditioning, lighting, and furniture concerns.

Requirements

  • Education: Diploma or equivalent qualification.
  • Experience: 1-2 years in a receptionist, administrative, or customer service role.
  • Skills:
    • Excellent interpersonal and communication skills.
    • Strong customer service orientation.
    • Ability to multitask, prioritize, and meet deadlines.
    • Problem-solving and organizational skills.
    • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
    • Ability to take ownership and work independently.