Part-time Receptionist

About the Role
The receptionist will support daily operations and administrative functions in the Hong Kong office. This role is central to maintaining a professional and welcoming environment while ensuring smooth coordination of office services.

Key Responsibilities

• Manage the front desk: greet and escort visitors, handle incoming calls.
• Maintain inventory of office and pantry supplies.
• Assist in organizing and executing internal events.
• Respond promptly to facilities-related requests and coordinate with relevant teams.
• Support workstation setups and changes for new hires, transfers, and exits.
• Conduct daily checks to ensure the office is clean and functioning properly.
• Oversee maintenance activities and liaise with vendors.
• Prepare regular reports for management (bi-weekly, monthly, quarterly).
• Address ad hoc facility issues (e.g., air conditioning, lighting, furniture).
• Collaborate with the accounts payable team to ensure timely invoice processing.
• Assist in budget preparation and monitoring.
• Evaluate vendor performance and ensure service standards are met.
• Contribute to annual budget planning and track implementation.

Qualifications

• Minimum diploma holder.
• 1-2 years of experience in administration or customer service.

Skills

• Excellent interpersonal and communication skills.
• Strong customer service mindset.
• Effective problem-solving and organizational abilities.
• Ability to multitask, prioritize, and meet deadlines.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Takes initiative and ownership of responsibilities.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend