Team Assistant

• Provide full administrative and secretarial support to senior bankers and deal teams
• Manage complex calendars, meeting scheduling, video conferences, and room bookings across multiple time zones
• Handle travel arrangements, visa applications, expense claims, and reimbursement tracking
• Prepare and format presentations, pitch books, meeting materials, and deal documentation
• Assist with client meeting logistics, including coordination, materials preparation, and follow‑up actions
• Maintain and organize confidential documents, deal files, and internal databases
• Support the team during live transactions, including document control, deadline tracking, and coordination with internal stakeholders
• Liaise with internal departments such as Compliance, Legal, HR, Finance, IT, and Operations
• Process invoices, purchase orders, and vendor requests in accordance with internal procedures
• Support onboarding of new team members (system access, equipment, orientations)
• Assist with departmental reporting, expense tracking, and ad‑hoc management requests
• Ensure all administrative processes comply with bank policies and regulatory standards

Requirements

• Diploma or Bachelor's degree in Business Administration or related discipline
• 2-5 years of experience as a Team Assistant / Executive Assistant / Secretary, preferably within investment banking, corporate banking, or financial services
• Prior exposure to IBD, Capital Markets, M&A, or fast‑paced deal environments is highly preferred