Administrative Assistant, Investment Bank, 20-30k

Location: Hong Kong, Hong Kong
Contract Type: Contract
Specialisation: Banking & Financial Services Contracting
Salary: Negotiable
REF: BBBH217806_1543891708

Our Client is one of the well recognized Investment Banks and is now looking for an Administration Assistant to support their Team


  • Provide extensive secretarial support to the team including general duties such as email management, typing meeting minutes, printing documents, photocopying, scanning, filing, mail merges, travel and accommodation coordination (domestic and international), expense management, invoicing, maintaining stationery and office supply levels etc
  • Maintain professional and friendly communications as the first point of call for general internal and external enquiries and correspondence
  • Coordinate and manage meeting and event logistics including venue set up, meeting invitations, and preparation of documentation and materials
  • Arrange internal and external breakfasts, lunches and dinners
  • Prepare & update presentations using Microsoft PowerPoint
  • Create and manage spreadsheets, utilising techniques such as pivot tables, macros and graphs in Microsoft Excel
  • Extensive Microsoft Word processing and drafting of letters and correspondence
  • Keeping up to date with office procedures, policy guidelines and compliance requirements
  • Continuous updating of Floor plans, Organisational Charts & Expense Sheets
  • Assistance with business continuity plans, procedures and coordination
  • Coordinating on-boarding and off-boarding activities
  • Maintain confidentiality and privacy with respect to sensitive information
  • Support ad hoc inquiries


  • Significant experience in delivering executive level secretarial, administrative, office and event support to a team of senior professionals
  • Experience with basic desktop publishing applications is preferred
  • Demonstrated experience with high efficiency and accuracy of typing and word processing
  • Experience in diary and travel management (Concur system experience desired)
  • Experience with complex telephone systems, conference calling facilities etc
  • Enhanced communication skills, including the ability to effectively communicate requests and instructions to a wide variety of internal and external stakeholders

Contact Belinda Chan on (852) 3103 4313 or APPLY NOW by clicking the button below

Data provided is for recruitment purposes only