Admin Officer

Job Responsibilities

Provide full spectrum of administrative support to ensure smooth daily office operations
Assist in procurement processes, including vendor sourcing, quotation comparison, purchase order processing, and vendor performance monitoring
Maintain and update the fixed assets register, conduct periodic inventory checks, and ensure proper asset tracking and control
Support facilities management, including office maintenance, space planning, renovation projects, and coordination with contractors and service providers
Assist in office setup, relocation, and renovation projects, ensuring timelines and budgets are met
Prepare regular reports, data analysis, and documentation to support management decision-making
Handle general office administration tasks such as filing, document management, meeting coordination, and correspondence
Liaise with internal stakeholders and external vendors to ensure efficient communication and project execution
Assist in budgeting, cost tracking, and invoice processing related to administrative and facilities expenses
Manage office supplies inventory and ensure timely replenishment
Coordinate company events, meetings, and logistics arrangements
Perform ad-hoc assignments and projects as assigned by management

Minimum 2 years of relevant experience in office administration or administrative support
Proven experience in supporting projects and working in a project-based environment is an advantage
Familiarity with procurement processes, facilities management, and office operations is preferred
Proficient in MS Office applications (Word, Excel, PowerPoint) and Chinese Word Processing
Good command of both written and spoken English and Chinese (Cantonese and Mandarin)
Immediate availability is highly preferred