Admin Manager, MNC

Location: Central and Western District, Hong Kong
Contract Type: Permanent
Specialisation: Business Support
Salary: HK$38000 - HK$42000 per month
REF: BBBH231669_1562141586

Our client is a well-known global investor company, they are now looking for a passionate candidate to support the General Administration Function for HK Office.

Job Duties

  • Oversee day-to-day office administration to make sure they are completed accurately and in a timely manner
  • Supervising various admin functions including Front Desk operations, Office Assistance support, Tea ladies services, cleaning services for providing a full spectrum of professional office management and administration support for the HK office (including Central office, BCP site & warehouse)
  • Liaise with various service providers for office supplies / services sourcing with service monitoring & periodic review
  • Deal with HR on temporary accommodation sourcing
  • In charge of the office maintenance & repair and offer smart hand on office equipment and facilities failure
  • Oversee & manage physical security domains including office security system, office fire safety, BCP coordination, travel & event security etc
  • Maintain various administrative database & regular reporting
  • Support administrative procurement & payment verification, including handle all sort of administrative non-production sourcing & procurement according to company policy & authority, and Invoice verification & cost allocation for monthly expenses
  • Manage offsite document storage logistics & regular clean up exercise
  • Manage company printed stationery ordering per printing guideline requirement; stock keeping & taking
  • Support company & team event e.g. party, team gathering
  • Manage facility outsourcing mode
  • Assist seat re-stacking, renovation and relocation Projects
  • Support Administration Manager on project / ad-hoc task as assigned

Requirements

  • Minimum of 5 years' relevant experience is required, preferably in the finance industry
  • Experience working in a sizable company is a must
  • Good team player, mature, and independent
  • Great written and spoken English & Chinese & Mandarin
  • Excellent use of MS Word, Excel and PowerPoint